Fleet and Plant Administrator

Position: Fleet and Plant Administrator

Reports to: Senior HSEQ Advisor

Direct reports: None

Location: Stirling 

Apply: Email CV and covering letter to recruitment@richard-irvin.com

Role Summary

You will be the central point for maintaining our FM Business Fleet, Plant and Training database including key contract operational information and expiry dates. Your role will include the organisation of any routine testing, calibration and repair to all Richard Irvin FM vehicles and plant, setting up robust data tracking and pro-active measures to ensure 100% compliant Fleet, Plant and Training, Liaising with Fleet, Plant and Training support organisations to ensure an efficient and pro-active approach to the management of all fleet and plant and Monitoring delivery performance and measuring for the collation of appropriate KPI’s which will include self-evaluation and treatment plans.

Main Responsibilities

  • Maintain Central Fleet, Plant and Training Database for FM Business
  • Monitor renewal/expiry dates calibration and repairs.
  • Support Operation Teams with any information required to assist renewal/compliance process
  • Take ownership and organise fleet/plant and test equipment information, ensuring these are maintained in date and form part of robust over-arching policy and proceedure
  • Ensure Fleet and Plant requirements are reflected in our CAFM system
  • Produce and organise Fleet, Plant and Training Planners business wide
  • Control purchase requests and approval process
  • Monitor and report on Fleet status
  • Monitor and report on Plant status
  • Monitor and report on Training status
  • Arrange, book and collate training when required
  • Organise and collate periodic driver license checks business wide
  • Assist with other Administration tasks as requested by line manager

The above does not represent an exhaustive list of responsibilities and tasks but indicates the main responsibilities required. The Company reserves the right to require employees to perform other duties from time to time.


Experience & Qualifications

  • Knowledge of Fleet, Plant and Training Administration
  • Knowledge of Asset management and Data control
  • Quality Management System Experience
  • Minimum 4 years administration experience
  • Excellent organisational and communication skills
  • Excellent working knowledge of Microsoft Office
  • NVQ/SVQ in Administration
  • IOSH Managing Safely preferred

At Richard Irvin FM Limited, our Values are at the core of everything we do.  We expect all our employees to adopt and live by our Values.

SAFETY Why take the Risk? We protect ourselves, and we protect each other. Every day, every member of staff – and everyone we’re responsible for – goes home safely
INTEGRITY What’s the Right thing to do? We act with honesty and fairness, and we’re always ready to challenge. It’s not just about complying with rules and regulations – it’s simply about doing the right things, in the right way.
EXCELLENCE If I was the Customer, what would I want? We take pride in what we do, in being the best we can be. Customers recognise us for it, and people want to work for us because of it.
RESPONSIBILITY How do we inspire confidence and respect? We’re accountable for our actions. We commit to the task in hand and deliver. We trust, and we inspire others to trust us.
COLLABORATION How much more can we achieve together? We’re team players, loyal to one another. We’re always ready to support and carry more than our share of the load. We build sustainable relationships and alliances with our customers and business partners